Once you are assigned to any project as PM, and given a Charter / PRF (Project Request Form), perform following in sequences.
i) First thing is to prepare Stakeholder register / Organization Chart.
ii) Meeting with Project sponsor to understand expectation out of this project.
iii) Meeting with Customer / biz leads / vendor’s architect and my org. Solution Architects to understand the business requirement and to setup ground rules for the project. Plan for the design phase till solution is prepared and agreed between parties. Setting up weekly checkpoint meeting to monitor the progress. Simultaneously I will prepare Design Phase Plan, MOM, Financial tracking sheet, Quality plan, Risk & Issue Logs, Project status report, Org Chart, Lesson Learnt Document, Creation of Central Repository and uploading of all the project documents. Update in Stakeholders register and RACI Charts.
iv) Once Solution is prepared, I submit it to Customer Design board along with Budget Estimation for proposed solution review.
v) Once Design and budgets are approved, I acquire project team for execution phase. Kick-off meeting would be setup with new and old resources and all the participant will be abreast about the project scope and solution and delivery.
vi) Next meeting is to identify the task (WBS), ownership, duration, and their sequence. Next big thing is to discuss on Risk / assumptions / constraints and update Risk & Issue logs. Once the entire tasks are identified, I prepare Project Plan and send it to all the stakeholders for their consent. And Baseline Scope, Schedule & Financials.
vii) Then I Schedule recurrent weekly Status Meeting with all the stakeholders, and discuss on the Project status, review project Plan, review past weeks tasks and future tasks and Risk & issues.
viii) I also schedule monthly meeting with team’s functional managers / related service tower leads/SDM to update them on the project progress / team performance / Risk & Issue.
ix) Update project reports /plan / financials tracking every week and send it to higher management. Entertain and manage project change request, accordingly updates project baselines.
x) Send task / milestone completion / status mails to stakeholders, receive sign-offs and upload these evidences in the Central repository.
xi) I use EVM to monitor project health for schedule and budget.
xii) Co-ordinate with vendor and financial dept. for any procurement from vendors/ 3rd party and manage their approval and delivery.
xiii) Once project received all the sign off and delivers what was in the scope, I begin with project closure process.
xiv) Confirm that all the tickets / task are completed and closed. Confirm delivery of the product with customer and save this communication. Release all the resources from the project. Close project financials. Prepare Project closure report (update any open item / task with proper reasoning, new owner, and estimated date to finish) & Lesson learned documents and obtain sign off.
xv) Obtain project closure approval / sign offs and close project in Project Management systems / PPM system and close the entire task in Project Plans.
i) First thing is to prepare Stakeholder register / Organization Chart.
ii) Meeting with Project sponsor to understand expectation out of this project.
iii) Meeting with Customer / biz leads / vendor’s architect and my org. Solution Architects to understand the business requirement and to setup ground rules for the project. Plan for the design phase till solution is prepared and agreed between parties. Setting up weekly checkpoint meeting to monitor the progress. Simultaneously I will prepare Design Phase Plan, MOM, Financial tracking sheet, Quality plan, Risk & Issue Logs, Project status report, Org Chart, Lesson Learnt Document, Creation of Central Repository and uploading of all the project documents. Update in Stakeholders register and RACI Charts.
iv) Once Solution is prepared, I submit it to Customer Design board along with Budget Estimation for proposed solution review.
v) Once Design and budgets are approved, I acquire project team for execution phase. Kick-off meeting would be setup with new and old resources and all the participant will be abreast about the project scope and solution and delivery.
vi) Next meeting is to identify the task (WBS), ownership, duration, and their sequence. Next big thing is to discuss on Risk / assumptions / constraints and update Risk & Issue logs. Once the entire tasks are identified, I prepare Project Plan and send it to all the stakeholders for their consent. And Baseline Scope, Schedule & Financials.
vii) Then I Schedule recurrent weekly Status Meeting with all the stakeholders, and discuss on the Project status, review project Plan, review past weeks tasks and future tasks and Risk & issues.
viii) I also schedule monthly meeting with team’s functional managers / related service tower leads/SDM to update them on the project progress / team performance / Risk & Issue.
ix) Update project reports /plan / financials tracking every week and send it to higher management. Entertain and manage project change request, accordingly updates project baselines.
x) Send task / milestone completion / status mails to stakeholders, receive sign-offs and upload these evidences in the Central repository.
xi) I use EVM to monitor project health for schedule and budget.
xii) Co-ordinate with vendor and financial dept. for any procurement from vendors/ 3rd party and manage their approval and delivery.
xiii) Once project received all the sign off and delivers what was in the scope, I begin with project closure process.
xiv) Confirm that all the tickets / task are completed and closed. Confirm delivery of the product with customer and save this communication. Release all the resources from the project. Close project financials. Prepare Project closure report (update any open item / task with proper reasoning, new owner, and estimated date to finish) & Lesson learned documents and obtain sign off.
xv) Obtain project closure approval / sign offs and close project in Project Management systems / PPM system and close the entire task in Project Plans.
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